Team variables are built for teams working together on sequences and help you automatically insert the right team member's details into your messages.
They're especially useful when multiple teammates send messages from the same sequence or when someone needs to step in for the original sender.
Team variables pull data from the contact owner, your Reply account, and the connected sending email or LinkedIn account, so prospects always see the correct name, email, phone number, or calendar link and know exactly who to reply to.
To add a team variable:
Create a new sequence or open an existing one.
Open or add the step you want to edit (for example, an email, LinkedIn message, or SMS).
Click the Variables icon in the top-left corner of the editor.
In the variables window, go to the Team tab.
Select the team variable you want to insert.
Save!
List of team variables
Variable | Description | Example |
{{Sender.Calendar}} | Calendar link from the sequence owner's account | Book a time with me using my calendar:{{Sender.Calendar}} → Book a time with me using my calendar: https://easybookcalendar.com/calendar |
{{ContactOwner.FirstName}} | First name of the contact owner | Hi, my name is {{ContactOwner.FirstName}} → Hi, my name is Mark |
{{ContactOwner.LastName}} | Last name of the contact owner | Best regards, {{ContactOwner.LastName}} → Best regards, Johnson |
{{ContactOwner.FullName}} | Full name of the contact owner | {{ContactOwner.FullName}} here to help → Mark Johnson here to help |
{{ContactOwner.Company}} | Company of the contact owner | I work at {{ContactOwner.Company}} → I work at Reply.io |
{{ContactOwner.Phone}} | Phone number of the contact owner | Call me at {{ContactOwner.Phone}} → Call me at +22233222 |
{{ContactOwner.Email}} | Email of the contact owner | Email me at {{ContactOwner.Email}} → Email me at [email protected] |
{{ContactOwner.Title}} | Job title of the contact owner | I'm {{ContactOwner.Title}} → I'm Director of HR |
{{ReplyAccount.FirstName}} | First name of the Reply account user | Hi, I'm {{ReplyAccount.FirstName}} → Hi, I'm Jane |
{{ReplyAccount.LastName}} | Last name of the Reply account user | My last name is {{ReplyAccount.LastName}} → My last name is Jackson |
{{ReplyAccount.FullName}} | Full name of the Reply account user | Hi, I'm {{ReplyAccount.FullName}} → Hi, I’m Jane Jackson |
{{ReplyAccount.Company}} | Company linked to the Reply account user | I represent {{ReplyAccount.Company}} → I represent Reply.io |
{{ReplyAccount.Phone}} | Phone number of the Reply account user | You can reach me at {{ReplyAccount.Phone}} → You can reach me at +33322333 |
{{ReplyAccount.Email}} | Login email of the Reply account user | Send replies to {{ReplyAccount.Email}} → Send replies to [email protected] |
{{ReplyAccount.Title}} | Job title of the Reply account user | I’m {{ReplyAccount.FirstName}}, {{ReplyAccount.Title}} → I’m Jane, Director of HR |
{{SendingEmail.SenderName}} | Name specified in the sending email account | {{SendingEmail.SenderName}} here → Brad Stevens here |
{{SendingEmail.Email}} | Email address used to send messages | Contact me at {{SendingEmail.Email}} → Contact me at [email protected] |
{{SendingEmail.SenderFirstName}} | First name in the sending email account | Hi, I’m {{SendingEmail.SenderFirstName}} → Hi, I’m Brad |
{{SendingEmail.SenderLastName}} | Last name in the sending email account | My last name is {{SendingEmail.SenderLastName}} → My last name is Stevens |
{{SendingLinkedIn.SenderFirstName}} | First name of the LinkedIn account used to send messages | Hi, I'm {{SendingLinkedIn.SenderFirstName}} → Hi, I'm Brad |
{{SendingLinkedIn.SenderName}} | Full name of the LinkedIn account used to send LinkedIn messages | {{SendingLinkedIn.SenderName}} here → Brad Stevens here |
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