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How can I improve my email signature?
How can I improve my email signature?

Find out how you can create and improve your existing email signature

Reply Team avatar
Written by Reply Team
Updated over 8 months ago

Email signatures are in email outreach as they provide extra “trust” and improve the overall click rate. This article will help you create a high-quality email signature. Let's dive in!

Key components

There are four basic components forming your signature. Here they are:

  1. Name - include your first and last name, so people can easily identify you.

  2. Job title - let your contacts know who they are getting emails from.

  3. Company - add the company name/logo as this is the fundamental data for cooperation.

  4. Website - a link to the website helps your contacts find more information about your company.

Additional details

You can also add some details to improve your signature. Here is a list of some for your inspiration. Feel free to pick any:

  1. Your blog - adding a link to your blog may anchor a prospect to your product.

  2. Freebies - attach a link to a free product or service you provide.

  3. Video - if you have a video about your product or industry, make sure you include it.

  4. Social media - social media is the keystone of the internet. Use icons to link to your social media accounts to add color and form.

  5. Graphics - you could include your company logo and a call-to-action.

  6. Industry data - include some data that supports your product or service.

Steps to create

The easiest way to create a signature is through Reply's Signature Generator. This tool lets you paste your photo, logo add links to social media, and perfect your signature. Here is how you can do it:

  1. Click Create Signature or scroll the page down:

  2. Choose the template:

  3. Fill in the details on the right:

  4. To remove some fields, you can uncheck the boxes;

  5. Once you are ready, click Create Signature:

It is done! The HTML of the signature is copied! Now you may paste it into Reply or anywhere you need.

💡 Important: When you paste a link to the logo or photo, use the external link (for example, from Google search). The link from internal storage will not work (Google Drive).

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