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How to book a meeting with Reply
How to book a meeting with Reply

Find out how to quickly schedule meetings with your prospects in just a few clicks

Reply Team avatar
Written by Reply Team
Updated over a week ago

The administrative work of sales representatives, including booking meetings and following-up, is time-consuming. To help our users focus on generating leads, we've designed a solution that makes it easy and efficient to schedule appointments. Reply meetings seamlessly integrate with Google Calendar so you can have complete control over your schedule.

How it works

On your side

First, you need to make sure you have Google Single Click connected with calendar permissions. If not, do the following:

  1. Log in to your Reply account.

  2. Go to the Settings page.

  3. Open the Meetings tab -> General section.

  4. Connect your Google account with calendar permissions.

Here, in the settings, you can also set the time zone, add a title and description for your calendar, as well as indicate the duration of your meeting:

Copy the link to share with your prospects and colleagues, or add it to your Reply sequence. You can also click the Meeting button in the Reply editor to add the link as a variable. Once added to an automatic or manual email step, the meeting link will be tracked for clicks.

What's more, it is personalized, so your prospect's name, email address, and phone number (optional) will be pre-listed on the booking page.

On your prospect side

When a contact clicks the email link, the booking page opens with available time slots from Google Calendar:

After choosing a suitable date and time, the contact provides a name, email address, or phone number (if not already pre-populated) to go to the next page.

The contact then accepts the appointment and the booking confirmation page opens:

You and your prospect will receive a confirmation email with all the details of the upcoming meeting, as well as a reminder 15 minutes before. Also, your contacts can change the appointment by choosing a different time.

On the Meetings tab, you can also use the “Availability” and “Meeting” sections to specify your availability, set up delays between appointments, create scheduling plans, and more. To learn more about those settings, please refer to this article.

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